Regular Council

That Environmental Services Committee recommend Council of the Township of Whitewater Region authorize the Mayor and Chief Administrative Officer to sign the Whitewater Region Drinking Water Quality Management System (DWQMS) Operational Plan Commitment and Endorsement.

That Environmental Services receive the Ontario Clean Water Agency (2019) Q3 Financial Report for information purposes.

That Environmental Services Committee receive this report for information purposes as it relates to the Ontario Blue Box Program Transition.

That General Government Committee recommend that Council of the Township of Whitewater Region enact by-laws for the 2020 Budgets and the 2020 User Fees and Charges.

That General Government Committee receive the County Council verbal update.

That General Government Committee receive this report for information purposes as it relates to delegation requests for meetings with Ministers of the Provincial Government at the Rural Ontario Municipal Association (ROMA) Conference to be held in Toronto from January 19-21, 2020.

Regular Council Minutes December 4, 2019 Page 3 of 9 That General Government Committee recommend Council of the Township of Whitewater Region approve: 1. Participation in the Local Efficiency Group (LEG) comprised of the municipalities of Admaston/Bromley, Horton, Greater Madawaska, Renfrew, McNab/Braeside and Arnprior; 2. Participation in a Municipal Modernization Program Expression of Interest with the LEG partners for a service delivery review to include all partners to seek out cross border opportunities to improve services and achieve efficiencies; and 3. Appointment of the Chair and Co-Chair of General Government Committee as the Council liaisons for this initiative.

That General Government Committee recommend Council of the Township of Whitewater Region enact by-laws to adopt the Recruitment & Employment Policy and Organizational Structure Policy.

That General Government Committee recommend Council of the Township of Whitewater Region enact by-laws to adopt amended financial policies.

Be it resolved that the following by-laws be taken as read and passed: • By-law 19-12-1228, being a by-law to authorize the execution of a Service Contract for the Collection and Transportation of Garbage and Recyclable Material (Miller Waste Systems Inc.). • By-law 19-12-1229, being a by-law to establish a Customer Service, Complaint & Compliment Policy. • By-law 19-12-1230, being a by-law to establish a Accessible Customer Service Policy. • By-law 19-12-1231, being a by-law to establish a Unreasonable Customer Behaviour Policy.

Regular Council Minutes December 4, 2019 Page 5 of 9 That Council of the Township of Whitewater Region approve the 2020 Meeting Calendar, including the all-staff training day on October 22, 2020.

That Council of the Township of Whitewater Region receive the 2019-2020 Beachburg Drinking Water System Inspection Report, prepared by the Ministry of Environment, Parks and Conservation (MECP).

That Council of the Township of Whitewater Region receive the 2019-2020 Haley Drinking Water System Inspection Report, prepared by the Ministry of Environment, Parks and Conservation (MECP).

That Council of the Township of Whitewater Region approve the award of RFQ 2019-25 for Janitorial Services from Generations Janitorial Services in the amount of $15,600.00 plus HST.

That Council of the Township of Whitewater Region approve: • Participation in the Local Efficiency Group (LEG) comprised of the municipalities of Admaston/Bromley, Horton, Greater Madawaska, Renfrew, McNab/Braeside and Arnprior; • Participation in a Municipal Modernization Program Expression of Interest with the LEG partners for a Regular Council Minutes December 4, 2019 Page 6 of 9 service delivery review to include all partners to seek out cross border opportunities to improve services and achieve efficiencies; and • Appointment of the Chair and Co-Chair of General Government Committee as the Council liaisons for this initiative.

Whereas, the Township of Whitewater Region was informed of the impending closure of the Beachburg Scotiabank Branch; and Whereas, access to banking services is essential to the community; Therefore be it resolved that Council of the Township of Whitewater Region call upon Scotiabank to reconsider its decision regarding the imminent closure of the Beachburg Branch due to the negative impacts the closure will have on the community; and Further that the Township work with other partners in its advocacy efforts, including the County of Renfrew and Whitewater Bromley Community Health Centre.

Regular Council Minutes December 4, 2019 Page 7 of 9 That the Council of the Township of Whitewater Region approve the Regular minutes of November 6, 2019 and November 20, 2019.

That Council of the Township of Whitewater Region approve the Special minutes of November 13, 2019.

That Council of the Township of Whitewater Region approve the closed session minutes of November 6, 2019, understanding that they remain confidential.

That Council of the Township of Whitewater Region move into closed session at 8:11 p.m. as permitted under Section Regular Council Minutes December 4, 2019 Page 8 of 9 9.1 of the Procedural By-law with CAO/Deputy Clerk remaining in the room to discuss the CAO's performance appraisal (personal matters about an identifiable individual including municipal or local board employees).