Regular Council

That Building & Property Services Committee recommend Council of the Township of Whitewater Region support severance application B21/18 for the property legally described as Lot 8, Concession 12, Ross Township, with the following condition:1. A registered plan of survey is required.

That Building & Property Services Committee recommend Council of the Township of Whitewater Region direct the CAO/Clerk to proceed with public notice for the potential surplus and sale of 28 Firehall Lane in the hamlet of Haley Station.

That Building & Property Services Committee recommend Council of the Township of Whitewater Region direct the CAO/Clerk to proceed with public notice for the potential surplus and sale of the land-locked property described as Plan 65 PT Manor Reserve A in the village of Cobden and the potential stopping up, closing & sale of the unopened portion of the Meadow Street road allowance beyond the current traveled portion of the road.

That Building & Property Services Committee recommend Council of the Township of Whitewater Region enact a by- law to enter into a site plan agreement with GlassHouse Botanics Inc.

That Community Services Committee recommend Council of the Township of Whitewater Region: 1. Approve the removal of the wooden play structure and swing set at Haley Town Site due to an non-compliant inspection report, age, rot, and rust; and 2. Direct staff to review options for replacement park structures for consideration during the 2019 budget process.

That Fire & Emergency Services Committee recommend Council of the Township of Whitewater Region award Tender 2018-27 to ResQtech Systems Inc., for the purchase of a 2019 Rosenbaur Mini Rescue Truck at a cost of $210,000.00 including H.S.T.

That Fire & Emergency Services Committee recommend Council of the Township of Whitewater Region support the appointment of Chief Jonathan Wilker to the position of Alternate Fire Co-ordinator for the County’s Mutual Aid Program.

That Physical Services Committee recommend Council of the Township of Whitewater Region direct staff to make application under the 2018 Ontario Community Infrastructure Fund (OCIF) Top-Up Application funding program for detailed engineering design and tender documents for John Street and Astrolabe Road.

That Physical Services Committee receive this report for information purposes outlining the tentative work schedule provided by Greenwood Paving (Pembroke) Ltd.

That Physical Services Committee recommend Council of the Township of Whitewater Region contract the services of Jp2g Consultants Inc. to undertake an assessment of the Industrial Park Fire Suppression System & Process Water Supply, at a cost of $18,941.70 plus HST.

That Physical Services Committee recommend Council of the Township of Whitewater Region award the proposal to Ontario Clean Water Agency (OCWA) for an assessment of the Townships three (3) waterworks facilities to be Regular Council Minutes June 20, 2018 Page 6 of 14 undertaken under the Municipal Asset Management Program (MAMP) in the amount of $25,000.00 (not including HST).

That Physical Services Committee recommend Council of the Township of Whitewater Region authorize Ottawa River Power Corporation (ORPC) to proceed with retrofit of streetlights in Beachburg under the pre-approved Save on Energy Retrofit Program.

That Physical Services Committee recommend Council of the Township of Whitewater Region award Request for Proposal (RFP) 2018-16 Hume Street Engineering Design, to Jp2g Consultants Inc., at a tendered price of $19,760.00 (not including HST); and authorize the Mayor and CAO/Clerk to enter into the necessary agreement.

That Physical Services Committee recommend Council of the Township of Whitewater Region award Request for Proposal (RFP) 2018-17 Simpson Street Engineering Design, to Jp2g Consultants Inc., at a tendered price of $22,455.00 (not including HST); and authorize the Mayor and CAO/Clerk to enter into the necessary agreement.

That Physical Services Committee recommend Council of the Township of Whitewater Region award Tender 2018-21 Indian Road, Powers Road, Kohlsmith Road Road Surface – Option ‘B’ to Greenwood Paving (Pembroke) Ltd. at a tendered price of $349,057.00 (inclusive of HST); and, authorize the Mayor and CAO/Clerk to enter into the necessary agreement.

That Physical Services Committee recommend Council of the Township of Whitewater Region accept the Status Report prepared by Jp2g Consultants Inc. for the Cobden Waste Water Treatment Plant Upgrades for June 2018.

Be it resolved that the following by-laws be taken as read and passed: Regular Council Minutes June 20, 2018 Page 8 of 14 • By-law 18-06-1076, being a by-law to enter into Site Plan Agreement with GlassHouse Botanics Inc. • By-law 18-06-1077, being a by-law to enter into a Development Agreement with Grant Anderson (1622 Bromley Line) • By-law 18-06-1078, being a by-law to enter into a Collective Agreement with Canadian Union of Public Employees (C.U.P.E) Local 4353 • By-law 18-06-1079, being a by-law to authorize the entering into a transfer payment agreement with The Federation of Canadian Municipalities (FCM) – Municipal Asset Management Program (MAMP) • By-law 18-06-1080, being a by-law to amend the Employment By-law (17-12-1015) • By-law 18-06-1081, being a by-law to appoint a CAO/Clerk-Treasurer • By-law 18-06-1082, being a by-law to establish an Ice & Facility Allocation Policy • By-law 18-06-1083, being a by-law to appoint certain officials

That Council of Township of Whitewater Region support severance application B21/18 for the property legally described as Lot 8, Concession 12, Ross - Grants Settlement Road with the following condition: 1. Registered Plan of Survey is required.

Regular Council Minutes June 20, 2018 Page 9 of 14 That Council of the Township of Whitewater Region award Tender 2018-27 to ResQtech Systems Inc., for the purchase of a 2019 Rosenbaur Mini Rescue Truck at a cost of $210,000.00 including H.S.T.

That Council of the Township of Whitewater Region support the appointment of Chief Jonathan Wilker to the position of Alternate Fire Co-ordinator for the County’s Mutual Aid Program.

That Council of the Township of Whitewater Region direct staff to make application under the 2018 Ontario Community Infrastructure Fund (OCIF) Top-Up Application funding program for detailed engineering design and tender documents for John Street and Astrolabe Road.

That Council of the Township of Whitewater Region contract the services of Jp2g Consultants Inc. to undertake an assessment of the Industrial Park Fire Suppression System & Process Water Supply, at a cost of $18,941.70 plus HST.

That Council of the Township of Whitewater Region award the proposal to Ontario Clean Water Agency (OCWA) for an assessment of the Township's three (3) waterworks facilities to be undertaken under the Municipal Asset Regular Council Minutes June 20, 2018 Page 10 of 14 Management Program (MAMP) in the amount of $25,000.00 (not including HST).

That Council of the Township of Whitewater Region award Request for Proposal (RFP) 2018-16 Hume Street Engineering Design to Jp2g Consultants Inc. at a tendered price of $19,760.00 (not including HST); and authorize the Mayor and CAO/Clerk to enter into the necessary agreement.

That Council of the Township of Whitewater Region award Request for Proposal (RFP) 2018-17 Simpson Street Engineering Design to Jp2g Consultants Inc. at a tendered price of $22,455.00 (not including HST); and authorize the Mayor and CAO/Clerk to enter into the necessary agreement.

That Council of the Township of Whitewater Region award Tender 2018-21 Indian Road, Powers Road, Kohlsmith Road Road Surface – Option ‘B’ to Greenwood Paving (Pembroke) Ltd. at a tendered price of $349,057.00 (inclusive of HST); and, authorize the Mayor and CAO/Clerk to enter into the necessary agreement.

Regular Council Minutes June 20, 2018 Page 11 of 14 That Council of the Township of Whitewater Region authorize Ottawa River Power Corporation (ORPC) to proceed with retrofit of streetlights in Beachburg under the pre-approved Save on Energy Retrofit Program.

That Council of the Township of Whitewater Region direct the CAO/Clerk to proceed with public notice for the potential surplus and sale of 28 Firehall Lane in the hamlet of Haley Station.

That Council of the Township of Whitewater Region direct the CAO/Clerk to proceed with public notice for the potential surplus and sale of the land-locked property described as Plan 65 PT Manor Reserve A in the village of Cobden and the potential stopping up, closing & sale of the unopened portion of the Meadow Street road allowance beyond the current traveled portion of the road.

That Council of the Township of Whitewater Region approve the following minutes of May 2018: • Special Council Meeting of May 28, 2018 • Regular Council Meeting of May 30, 2018 Regular Council Minutes June 20, 2018 Page 12 of 14 • Closed Session of May 28 and May 30, 2018 (understanding that they remain confidential).

That Council of the Township of Whitewater Region approve the Committee of Adjustment minutes of April 18 and May 16, 2018.

Be it resolved that By-law 18-06-1084, being a by-law to confirm the proceedings of Council at its Regular Meeting of June 20, 2018, be taken as read and passed.