Regular Council

That Building & Property Services Committee recommend Council of the Township of Whitewater Region enact a by- law to declare surplus to the Township’s needs the parcel described as Westmeath Plan 135, Part Lot 16, Part 3 on RP49R12874 and to authorize its sale to the adjacent owner at 37 Phoebe Street.

That Corporate Services Committee recommend Council of the Township of Whitewater Region approve the commemorative naming of the Tourist Booth building at Veterans Memorial Park in Cobden in honour of Arthur B. Cobb.

That Corporate Services Committee recommend Council of the Township of Whitewater Region: 1. Enact a by-law to authorize the Mayor and CAO/Clerk to enter into an agreement for the Federation of Canadian Municipalities (FCM) – Municipal Asset Management Program (MAMP) grant; and 2. Direct staff to hire a student for 18 weeks at 35 hours per week for data collection on existing assets at an estimated cost of $10,269.00.

That Corporate Services Committee recommend Council of the Township of Whitewater Region approve the following grants totaling $24,000 for the 1st intake of the 2018 Partnership & Sponsorship Grants: 1. Beachburg Agricultural Society ($1,000) 2. Beachburg Horticultural Society ($900) 3. Big Give Cobden ($700) 4. Cobden Curling Club ($1,000) 5. Cobden Pickleball Association ($500) 6. Cobden Santa Claus Committee ($1,000) 7. Foresters Falls Athletic Association ($1,000) 8. Muskrat Watershed Council ($4,000) 9. Ottawa Valley Cycling & Active Transportation Alliance ($2,000) 10.Tour de Whitewater ($1,000) 11.Westmeath 4H Club ($500) 12.Westmeath & District Pickle Ball ($500) 13.Westmeath & District Recreation Association ($4,000) 14.Whitewater Bromley Community Health Centre ($2,500) 15.Whitewater Historical Society ($3,400). Regular Council Minutes March 21, 2018 Page 4 of 11 For Against Absent Councillor Charlene Jackson x Councillor Chris Olmstead x Mayor Hal Johnson x Reeve Terry Millar x Councillor Dave Mackay x Councillor Daryl McLaughlin x Councillor Cathy Regier x 5 1 1

That Physical Services Committee recommend Council of the Township of Whitewater Region accept the Ontario Tire Stewardship (OTS) Notice of Termination of Collector Agreement, dated January 26, 2018.

Regular Council Minutes March 21, 2018 Page 5 of 11 That Physical Services Committee recommend Council of the Township of Whitewater Region accept the 2017 Drinking Water Systems & Wastewater System Annual Reports for 2017.

That Physical Services Committee recommend Council of the Township of Whitewater Region receive this report as it relates to the Ontario Clean Water Agency 2017 financial reconciliation for the Township’s Drinking Water Systems and Wastewater System.

That Physical Services Committee recommend Council of the Township of Whitewater Region award Tender 2018-05 Screened Winter Sand to G.P. Splinter Forest Products & Construction Ltd. at a cost of $25,800.00 (before HST).

Regular Council Minutes March 21, 2018 Page 6 of 11 Be it resolved that the following by-laws be taken as read and passed • By-law 18-03-1048, being a by-law to establish a Health & Safety Policy • By-law 18-03-1049, being a by-law to establish a Workplace Sexual Violence & Harassment Policy • By-law 18-03-1050, being a by-law to authorize the execution of a Memorandum of Understanding with the County of Renfrew for the Ontario Municipal Commuter Cycling Funding Program • By-law 18-03-1051, being a by-law to appoint the Public Library Board • By-law 18-03-1052, being a by-law to declare a parcel of land surplus to the Township of Whitewater Region’s needs, and authorize its sale to Beverly Kruger.

That Council of the Township of Whitewater Region approve the CAO/Clerk’s 2018 Workplan.

That Council of the Township of Whitewater Region approve the commemorative naming of the Tourist Booth building at Veterans Memorial Park in Cobden in honour of Arthur B. Cobb.

Regular Council Minutes March 21, 2018 Page 7 of 11 That Council of the Township of Whitewater Region approve the following grants totaling $24,000 for the 1st intake of the 2018 Partnership & Sponsorship Grants: 1. Beachburg Agricultural Society ($1,000) 2. Beachburg Horticultural Society ($900) 3. Big Give Cobden ($700) 4. Cobden Curling Club ($1,000) 5. Cobden Pickleball Association ($500) 6. Cobden Santa Claus Committee ($1,000) 7. Foresters Falls Athletic Association ($1,000) 8. Muskrat Watershed Council ($4,000) 9. Ottawa Valley Cycling & Active Transportation Alliance ($2,000) 10.Tour de Whitewater ($1,000) 11.Westmeath 4H Club ($500) 12.Westmeath & District Pickle Ball ($500) 13.Westmeath & District Recreation Association ($4,000) 14.Whitewater Bromley Community Health Centre ($2,500) 15.Whitewater Historical Society ($3,400). For Against Absent Mayor Hal Johnson x Reeve Terry Millar x Councillor Charlene Jackson x Councillor Dave Mackay x Councillor Daryl McLaughlin x Councillor Chris Olmstead x Councillor Cathy Regier x 5 1 1

That Council of the Township of Whitewater Region hire a student for 18 weeks at 35 hours per week for data collection on existing assets at an estimated cost of $10,269.00.

That Council of the Township of Whitewater Region award Tender 2018-05 Screened Winter Sand to G.P. Splinter Forest Products & Construction Ltd. at a cost of $25,800.00 (before HST).

That Council of the Township of Whitewater Region approve the Regular Council minutes of March 7, 2018.

That Council of the Township of Whitewater Region move into closed session at 7:45 p.m. for the following items with the CAO/Clerk, Deputy Clerk and CBO/Manager of Building & Property Services remaining in the room: • Enforcement Issues (the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose) and; • Legal Update (litigation or potential litigation, including matters before administrative tribunals, affecting the municipality).

Be it resolved that By-law 18-03-1053, being a by-law to confirm the proceedings of Council at its Regular Meeting held March 21 2018, be taken as read and passed.