Regular Council

That Corporate Services Committee recommend Council of the Township of Whitewater Region approve the CAO/Clerk’s 2018 Workplan.

That Corporate Services Committee receive this report for information purposes.

Regular Council Minutes March 7, 2018 Page 2 of 8 That Corporate Services Committee recommend Council of the Township of Whitewater Region: 1. Receive the Q4 2017 budget summary and the 2017 year- end reserve summary for information purposes; 2. Approve the following allocations to be funded from the 2017 year-end tax supported surplus of $248,047, which was transferred to the Working Capital Reserve: a. $7500 for capital projects in partnership with the Whitewater Historical Society for the Whitewater Museum, including roof replacement and other minor capital b. $7500 for capital projects in partnership with the Foresters Falls Athletic Association, including furnace replacement and other minor capital c. $35,000 for capital projects in partnership with the Westmeath & District Recreation Association for emergency improvements at the Westmeath Arena (fire electrical panel and plant motor) and for a new dishwasher d. $104,810 to fund the unfinanced Freightliner Tandem Truck delivered in 2016 and paid in 2017 e. $31,200 to undertake a financial services review to be awarded to WSCS Consulting Inc. 3. Approve funding of the Medium Duty Single Axle 4X4 Truck ordered in 2017 but to be received in 2018 through internal financing from reserves at a total cost after HST rebate of $226,664 with the following allocations: a. $56,666 from the 2017 year-end tax supported surplus transferred to the Working Capital Reserve b. Annual contributions of $56,666 in 2018, 2019 and 2020 from res

That Physical Services Committee recommend Council of the Township of Whitewater Region approve proceeding with the Truelove/John/Crawford reconstruction project in 2018, including sidewalk rehabilitation on Main Street, to be funded through debt financing.

That Physical Services Committee recommend Council of the Township of Whitewater Region award the Conversion of Beachburg Street Light Proposal to Ottawa River Energy Regular Council Minutes March 7, 2018 Page 4 of 8 Solutions in the amount of $47,801.76 (inclusive of Save on Energy Incentive and H.S.T. Rebate).

Be it resolved that the following by-laws be taken as read and passed: • By-law 18-03-1045, being a by-law to amend By-law Number 98-13 of the former Corporation of the Township of Westmeath as amended – 502 Graham Street • By-law 18-03-1046, being a by-law to deem Lots 4 to 7, inclusive, Plan 60; and lots 205 to 212, inclusive; and lots 223 to 228, inclusive, Plan 151, Graham Street, Geographic Village of Westmeath, in the Township of Whitewater Region, not to be registered.

That Council of the Township of Whitewater Region approve the closure of the municipal office on April 19, 2018 for a staff training day.

That Council of the Township of Whitewater Region direct the Fire Chief/CEMC to provide feedback to the Ministry of Community Safety and Correctional Services (MCSCS) on the draft regulations.

That Council of the Township of Whitewater Region direct staff to: 1. Create a pamphlet for staff to hand out; and 2. Undertake a review of the Solid Waste By-Law in 2018.

That Council of the Township of Whitewater Region: 1. Receive the Q4 2017 budget summary and the 2017 year- end reserve summary for information purposes; 2. Approve the following allocations to be funded from the 2017 year-end tax supported surplus of $248,047, which was transferred to the Working Capital Reserve: a. $7500 for capital projects in partnership with the Whitewater Historical Society for the Whitewater Museum, including roof replacement and other minor capital b. $7500 for capital projects in partnership with the Foresters Falls Athletic Association, including furnace replacement and other minor capital c. $35,000 for capital projects in partnership with the Westmeath & District Recreation Association for emergency improvements at the Westmeath Arena (fire electrical panel and plant motor) and for a new dishwasher d. $104,810 to fund the unfinanced Freightliner Tandem Truck delivered in 2016 and paid in 2017 e. $31,200 to undertake a financial services review to be awarded to WSCS Consulting Inc. 3. Approve funding of the Medium Duty Single Axle 4X4 Truck ordered in 2017 but to be received in 2018 through internal financing from reserves at a total cost after HST rebate of $226,664 with the following allocations: a. $56,666 from the 2017 year-end tax supported surplus transferred to the Working Capital Reserve Regular Council Minutes March 7, 2018 Page 6 of 8 b. Annual contributions of $56,666 in 2018, 2019 and 2020 from reserve. 4. Approve the following allocati

That Council of the Township of Whitewater Region award the Conversion of Beachburg Street Light Proposal to Ottawa River Energy Solutions in the amount of $47,801.76 (inclusive of Save on Energy Incentive and H.S.T. Rebate).

That Council of the Township of Whitewater Region approve proceeding with the Truelove/John/Crawford reconstruction project in 2018, including sidewalk rehabilitation on Main Street, to be funded through debt financing.

That Council of the Township of Whitewater Region approve the following minutes of February 21, 2018: • Regular Council Meeting • Committee of Adjustment • Closed Session (understanding that they remain confidential).

Be it resolved that By-law 18-03-1047, being a by-law to confirm the proceedings of Council at its Regular Meeting held March 7 2018, be taken as read and passed.