Regular Council

That the Building & Property Services Committee recommend Council of the Township of Whitewater Region Regular Council Minutes January 24, 2018 Page 5 of 17 approve severance application B115/17 for the property legally described as Part of Lots 9 & 10, Concession 11, Ross with the following conditions: 1. A Registered Plan of Survey is required.

That the Building & Property Services Committee recommend Council of the Township of Whitewater Region approve severance application B116/17 for the property legally described as Lot 16, Concession 1 WM municipally known as 19 Rollins Road with the following conditions: 1. The Township has no concerns with Section 14.3(14) and this additional consent. 2. MDS1 calculations for the retained lot are favourable. 3. Karst topography is addressed in accordance with the County of Renfrew Karst protocol. 4. The Township of Whitewater has no issue with the road access for the retained lot. 5. Favourable comments are received from the Township of Laurentian Valley. 6. A Registered Plan of Survey is required.

That the Building & Property Services Committee recommend Council of the Township of Whitewater Region approve severance application B124/17 for the property legally described as Lot 16, Concession 1 WM municipally known as 79 Industrial Park Road with the following conditions: 1. A rezoning of the severed lands from General Industrial (GM) to General Industrial Exception One (GM-E1) which permits a salvage yard. 2. The proposed enlargement meets local road requirements. 3. Site Plan Control approval is required for the proposed expansion. Regular Council Minutes January 24, 2018 Page 6 of 17 4. Favourable comments are received from the Township regarding municipal water line and easement on the proposed enlarged and retained lots. 5. Favourable comments are received from the Ministry of Environment and Climate Change. 6. A Registered Plan of Survey is required.

That the Building & Property Services Committee recommend Council of the Township of Whitewater Region enact a by-law to amend Zoning By-law 23-92 for the property legally described as Part of Lot 17, Con, 6 geographic Township of Ross and are located at 2815 Queens Line.

That the Building & Property Services Committee recommend Council of the Township of Whitewater Region enact a by-law to amend Zoning By-law 98-13 for the property legally described as Part of Lot 27, Con. B EML, geographic Township of Westmeath and located at 79 Industrial Park Road.

That the Building & Property Services Committee recommend Council of the Township of Whitewater Region enact a by-law to amend Zoning By-law 98-13 for the property legally described as Part of Lots 24 and 25, Con. B EML, geographic Township of Westmeath located on Finchley Road.

That Community Services Committee receive this report for information purposes.

That Corporate Services Committee recommend Council of the Township of Whitewater Region approve the 2017 Year End Health & Safety Report.

That Corporate Services Committee recommend Council of the Township of Whitewater Region: 1. Enact a by-law to establish a Records & Information Management Policy; and 2. Enact a by-law to adopt a Records Retention Schedule for corporate records.

That Fire & Emergency Services Committee recommend Council of the Township of Whitewater: 1. Adopt the Fire Master Plan Report by Dillon Consulting Limited as a guiding document in defining key strategies and in the revision of Whitewater Region Fire Department’s strategic plans and procedures, subject to annual budget approval; 2. Approve maintaining the current five station model at the present time; and Regular Council Minutes January 24, 2018 Page 9 of 17 3. Direct the Fire Chief/CEMC to proceed with recruitment of additional volunteer firefighters with an emphasis on daytime/weekday response and Westmeath and Foresters Falls stations.

That Physical Services Committee recommend Council of the Township of Whitewater Region direct staff not to plow Acres Road Boat Launch during the winter season.

That Physical Services Committee recommend Council of the Township of Whitewater Region accept the SAI Global Accreditation Program for Operating Authorities On-Site Verification Audit Report – 2018.

That Physical Services Committee recommend Council of the Township of Whitewater Region enact a by-law to amend the existing engineering agreement with Jp2g Consultants Inc. in relation to the Cobden Wastewater Treatment Plant Upgrades.

That By-law 18-01-1031 be postponed to a meeting in February 2018 to allow for a decision from the Land Division Committee on the associated severance application.

Be it resolved that By-law 18-01-1032, being a by-law to amend By-law 98-13 of the former Corporation of the Township of Westmeath as amended for the lands described as Part of Lots 24 & 25, Concession B EML, geographic Township of Westmeath, be taken as read and passed.

Be it resolved that By-law 18-01-1033, being a by-law to enter into an agreement with the Minister of Transportation for the Ontario Municipal Commuter Cycling (OMCC) Program Transfer Payment Agreement, be taken as read and passed.

Regular Council Minutes January 24, 2018 Page 12 of 17 Be it resolved that By-law 18-01-1034, being a by-law to enter into an agreement with her Majesty the Queen in Right of Canada, represented by the Minister responsible for Federal Economic Development Agency for Southern Ontario, for funding under the Canada 150 Community Infrastructure Program for improvements of Little Lakes Municipal Park in the grant amount of $35,000, be taken as read and passed.

Be it resolved that By-law 18-01-1035, being a by-law to govern the proceedings of the Council of the Township of Whitewater Region, be taken as read and passed.

That Council of the Township of Whitewater Region approve severance application B116/17 for the property legally described as Lot 16, Concession 1 WM municipally known as 19 Rollins Road with the following conditions: 1. The Township has no concerns with Section 14.3(14) and this additional consent. 2. MDS1 calculations for the retained lot are favourable. 3. Karst topography is addressed in accordance with the County of Renfrew Karst protocol. 4. The Township of Whitewater Region has no issue with the road access for the retained lot. 5. Favourable comments are received from the Township of Laurentian Valley. 6. A Registered Plan of Survey is required.

That Council of the Township of Whitewater Region approve severance application B115/17 for the property legally described as Part of Lots 9 & 10, Concession 11, Ross with the following conditions: 1. Registered Plan of Survey is required.

That Council of the Township of Whitewater Region accept the 2017 Year End Health & Safety Report for information purposes.

That Council of the Township of Whitewater Region direct staff to: Regular Council Minutes January 24, 2018 Page 14 of 17 1. Prepare a by-law restricting the maximum speed of 50 km/h on Gypsy Lane, Summerfield Drive, Alva Drive, Skyline Drive, and Springfield Drive, and sign accordingly; 2. Prepare a by-law to assume the maintained portion of Gypsy Lane into the municipal road network; 3. Remove the snowmobile crossing sign on Gypsy Lane; and 4. Provide: • a letter to the local snowmobile association indicating the residents’ concerns and highlighting legislative requirements; • a letter to the OPP informing them of the residents’ concerns regarding snowmobile speed and access on Gypsy Lane; and • a copy of the report for distribution to those interested.

That Council of the Township of Whitewater Region direct staff not to plow Acres Road Boat Launch during the winter season.

That Council of the Township of Whitewater Region approve as amended the 2018 insurance proposal presented by MIS Municipal Insurance Services in partnership with Jardine Lloyd Thompson Canada Inc.

That Council of the Township of Whitewater Region accept the SAI Global Accreditation Program for Operating Authorities On-Site Verification Audit Report – 2018.

That Council of the Township of Whitewater Region approve the regular minutes of December 20, 2017.

That Council of the Township of Whitewater Region approve the special meeting minutes of January 3, 2018.

That Council of the Township of Whitewater Region approve the closed session minutes of December 20, 2017 understanding they remain confidential.

Be it resolved that By-law 18-01-1036, being a by-law to confirm the proceedings of Council at its special meeting of January 3, 2018 and regular meeting of January 24, 2018 be taken as read and passed.