Regular Council

That Council of the Township of Whitewater Region support the Dementia Friends and Dementia-Friendly Community initiative as presented on September 20, 2017.

That Building & Property Services Committee recommend Council of the Township of Whitewater Region approve the following comments to the Ministry of Natural Resources and Forestry on the Draft Environmental Evaluation Report: • The proposed designations are in keeping with existing land use designations for the two subject properties; • For the Grants Settlement Road property: o Existing adjacent private property access must be maintained through appropriate easements; o the travelled portions of Moxam Road must be recognized on title.

That Community Services Committee recommend Council of the Township of Whitewater Region enact a by-law to authorize a Memorandum of Understanding with the Muskrat Watershed Council regarding the Beach Aeration System project and funding.

That Community Services Committee recommend Council of the Township of Whitewater Region declare the 2017 home games of the Whitewater Kings at the Cobden Astrolabe Arena as community events of municipal significance in keeping with the requirements of the Alcohol & Gaming Commission of Ontario for special occasion permits, and confirm that the events do not knowingly contravene any municipal by-laws.

That Fire & Emergency Committee recommend Council of the Township of Whitewater Region support the National Disaster Mitigation Program (NDMP) grant application in support of a township risk assessment.

That the Physical Services Committee recommend Council of the Township of Whitewater Region support the Ontario Community Infrastructure Fund – Application Based Component Intake 2 (OCIF) grant application for reconstruction of John Street (91m±), Truelove Street (226m±), and Crawford Street (140m±).

Regular Council Minutes September 20, 2017 Page 4 of 10 That Physical Services Committee recommend Council of the Township of Whitewater Region approve not altering the present method of charging for water and wastewater services within the four (4) municipal systems, subject to the completion at a future date of a water and wastewater rate study and evaluation of a method of charging for water and wastewater services that meets or exceeds legislative requirements as well as considers operational, capital and growth-related costs.

Be it resolved that By-law 17-09-995, being a by-law to establish Terms of Reference for The Corporation of the Township of Whitewater Region Standing Committees, be taken as read and passed.

Be it resolved that By-law 17-09-996, being a by-law to adopt the 2017 Arenas Supplemental Budget, be taken as read and passed.

Be it resolved that By-law 17-09-997, being a by-law to enter into a Contribution Agreement with the Government of Ontario for the Rural Economic Development Grant, be taken as read and passed.

Be it resolved that By-law 17-09-998, being a by-law to authorize a memorandum of understanding with the Muskrat Watershed Council for the Beach Aeration System Project, be taken as read and passed.

Be it resolved that By-law 17-09-999, being a by-law to for the naming of private roads (Hamish Trail and Browns Pine Trail), be taken as read and passed.

That Council of the Township of Whitewater Region: 1. Approve a fee waiver for use of the Cobden Arena Hall by the Whitewater Bromley Community Health Centre for programming from September 2017 to May 2018; and 2. Direct staff to review the community grants policy and process, as well as fees for community use of Township facilities prior to the 2018 budget process.

That Council of the Township of Whitewater Region approve the placement of a Commemorative Vimy Oak Tree, in partnership with the County of Renfrew, at the Westmeath Cenotaph.

That Council of the Township of Whitewater Region approve the following comments to the Ministry of Natural Resources and Forestry on the Draft Environmental Evaluation Report: • The proposed designations are in keeping with existing land use designations for the two subject properties; • For the Grants Settlement Road property: o Existing adjacent private property access must be maintained through appropriate easements; o the travelled portions of Moxam Road must be recognized on title.

Regular Council Minutes September 20, 2017 Page 7 of 10 That Council of the Township of Whitewater Region declare the 2017 home games of the Whitewater Kings at the Cobden Astrolabe Arena as community events of municipal significance in keeping with the requirements of the Alcohol & Gaming Commission of Ontario for special occasion permits, and confirm that the events do not knowingly contravene any municipal by-laws.

That Council of the Township of Whitewater Region support the RED grant application in support of township entrance signs and signage/marketing strategy.

That Council of the Township of Whitewater Region support the National Disaster Mitigation Program (NDMP) grant application in support of a township risk assessment.

That Council of the Township of Whitewater Region support the Ontario Community Infrastructure Fund – Application Based Component Intake 2 (OCIF) grant application for reconstruction of John Street (91m±), Truelove Street (226m±), and Crawford Street (140m±).

That Council of the Township of Whitewater Region approve the regular council minutes of September 6, 2017.

That Council of the Township of Whitewater Region move into closed session at 7:30 p.m. to discuss two human resources matters pertaining to recruitment for certain positions and pay equity (labour relations or employee negotiations) and two road matters being Voyageur Bay Trail and McCoy Road (solicitor-client privilege) with the CAO/Clerk, Manager of Physical Services and Deputy Clerk remaining in the room.

Be it resolved that By-law 17-09-1000, being a by-law to confirm the proceedings of Council at its meeting of September 20, 2017, be taken as read and passed.