Regular Council

That Building & Property Services Committee recommend Council of the Township of Whitewater Region support the granting of a one-year extension for the Wren draft subdivision agreement (47T93005).

That Building & Property Services Committee recommend Council of the Township of Whitewater Region enact a by- Regular Council Minutes September 6, 2017 Page 2 of 13 law to adopt Terms of Reference for the Building & Property Services Committee.

That Community Services Committee recommend Council of the Township of Whitewater Region: 1. Approve a fee waiver for use of the Cobden Arena Hall by the Whitewater Bromley Community Health Centre for programming from September 2017 to May 2018; and Regular Council Minutes September 6, 2017 Page 3 of 13 2. Direct staff to review the community grants policy and process, as well as fees for community use of Township facilities prior to the 2018 budget process.

That Community Services Committee recommend Council of the Township of Whitewater Region approve the placement of a Commemorative Vimy Oak Tree, in partnership with the County of Renfrew, at the Westmeath Cenotaph.

That Community Services Committee recommend Council of the Township of Whitewater Region enact a by-law to adopt Terms of Reference for the Community Services Committee.

That Corporate Services Committee recommend Council enact a by-law to adopt the 2017 Arenas Supplemental Budget.

That Corporate Services Committee recommend Council of the Township of Whitewater Region: 1. Approve a tile drain loan application for Valley Bio Ltd in the amount of $37,500 for approximately 20 hectares on Westmeath Concession 2 Part Lot 1; Regular Council Minutes September 6, 2017 Page 4 of 13 2. Approve a tile drain loan application for Barry Gould in the amount of $50,250 for 30 hectares on Ross Concession 7 South Part Lot 22; and 3. Approve a tile drain loan application for Colin Deloughery in the amount of $36,000 for 16 hectares on Westmeath Concession 4 CLF Lot 2.

That Corporate Services Committee recommend Council of the Township of Whitewater Region enact a by-law to adopt Terms of Reference for the Corporate Services Committee.

That Economic Development & Tourism Committee receive this report for information purposes.

That Economic Development & Tourism Committee recommend Council of the Township of Whitewater Region: 1. Direct staff to hold a Public Meeting on Phase I (villages & hamlets) on November 1, 2017; 2. Enact a by-law to enter into a Contribution Agreement with the Government of Ontario as the Township was successful in receiving a 50% (up to $50,000) Rural Economic Development Grant for Phases I and II; and 3. Direct staff to issue a Request for Proposals for completion of Phase II (township-wide programs for brownfields, waterfront/shoreline, agriculture re- Regular Council Minutes September 6, 2017 Page 5 of 13 development), including an amendment to the County of Renfrew Official Plan.

That Economic Development & Tourism Committee recommend Council of the Township of Whitewater Region enact a by-law to adopt Terms of Reference for the Economic Development & Tourism Committee.

That Fire & Emergency Services Committee recommend Council of the Township of Whitewater Region enact a by- law to adopt Terms of Reference for the Fire & Emergency Services Committee.

That Physical Services Committee recommend Council of the Township of Whitewater Region direct the Mayor and CAO/Clerk to complete the necessary documentation to accept the McCoy Road allowance erroneously shown in ownership of the County of Renfrew, as described as PT RDAL LTS 5 & 6 Ross lying between CONS 5 & 6 & S of Ottawa River, Geographic Township of Ross, now in Township of Whitewater Region.

That Physical Services Committee recommend Council of the Township of Whitewater Region direct staff to notify Mr. Jack McLaren that the subject portion of Hydro Bay Road, being the roadway beyond the turn-around at 408 Hydro Bay Road, is a private road and maintenance responsibilities are the responsibility of the owners requiring access via Hydro Bay Road.

That Physical Services Committee recommend Council of the Township of Whitewater Region approve the award of RFQ 2017-01 Spray Foam Insulation to Warm N’ Cozy Insulation Services at total cost of $19,662.00 (after HST rebate).

That Physical Services Committee recommend Council of the Township of Whitewater Region deny an application for trapping or hunting on property located on part of lot 7, Concession 2, Ross.

That Physical Services Committee recommend Council of the Township of Whitewater Region enact a by-law to adopt Terms of Reference for the Physical Services Committee.

Be it resolved that By-law 17-09-991, being a by-law to establish through Terms of Reference the Economic Development Advisory Committee and appoint its members, be taken as read and passed.

Be it resolved that By-law 17-09-992, being a by-law to establish through Terms of Reference the Recreation Advisory Committee and appoint its members, be taken as read and passed.

Be it resolved that By-law 17-09-993, being a by-law to establish through Terms of Reference the Development Review Team and appoint its members, be taken as read and passed.

The Council of the Township of Whitewater Region approve the status report prepared by Jp2g Consultants Inc. for the Cobden Waste Water Treatment Plant Upgrades.

That the Council of the Township of Whitewater Region receive the MOECC Beachburg Drinking Water System Inspection 2017/2018 for information purposes.

That Council of the Township of Whitewater Region approve the extension of the "Initial Term", November 12, 2013 to November 11, 2018, for a two year term being the "Renewal Term" per the Services Agreement between Ontario Clean Water Agency (OCWA) and the Township of Whitewater Region.

That Council of the Township of Whitewater Region support the granting of a one-year extension for the Wren draft subdivision agreement (47T93005).

That Council of the Township of Whitewater Region: 1. Approve a tile drain loan application for Valley Bio Ltd in the amount of $37,500 for approximately 20 hectares on Westmeath Concession 2 Part Lot 1; Regular Council Minutes September 6, 2017 Page 9 of 13 2. Approve a tile drain loan application for Barry Gould in the amount of $50,250 for 30 hectares on Ross Concession 7 South Part Lot 22; and 3. Approve a tile drain loan application for Colin Deloughery in the amount of $36,000 for 16 hectares on Westmeath Concession 4 CLF Lot 2.

That Council of the Township of Whitewater Region direct the Mayor and CAO/Clerk to complete the necessary documentation to accept the McCoy Road allowance erroneously shown in ownership of the County of Renfrew, as described as PT RDAL LTS 5 & 6 Ross lying between CONS 5 & 6 & S of Ottawa River, Geographic Township of Ross, now in Township of Whitewater Region.

That Council of the Township of Whitewater Region direct staff to notify Mr. Jack McLaren that the subject portion of Hydro Bay Road, being the roadway beyond the turn-around at 408 Hydro Bay Road, is a private road and maintenance responsibilities are the responsibility of the owners requiring access via Hydro Bay Road.

That Council of the Township of Whitewater Region approve the award of RFQ 2017-01 Spray Foam Insulation to Warm N’ Cozy Insulation Services at total cost of $19,662.00 (after HST rebate).

That Council of the Township of Whitewater Region deny an application for trapping or hunting on property located on part of lot 7, Concession 2, Ross.

That Council of the Township of Whitewater Region approve the regular council minutes of August 2, 2017.

That Council of the Township of Whitewater Region approve the special council minutes of August 23, 2017.

Regular Council Minutes September 6, 2017 Page 11 of 13 That the Council of Whitewater Region approve the closed meeting minutes of August 23, 2017 understanding that they remain confidential.

Be it resolved that By-law 17-09-994, being a by-law to confirm the proceedings of August 23 and September 6, 2017, be taken as read and passed.