Regular Council

That Building & Planning Committee recommend Council of the Township of Whitewater Region enact a by-law to authorize the entering into a Private Road Agreement with Ward Byce.

Regular Council Minutes June 21, 2017 Page 2 of 12 That Community Services Committee recommend Council of the Township of Whitewater Region: 1. Approve that effective 2017-2018 arena operations be undertaken inhouse by the Township of Whitewater Region; 2. Approve that public information centres be held on Saturday, June 24, 2017 in Westmeath, Beachburg and Cobden to inform the public on the changes; 3. Direct the CAO/Clerk to draft a job description for Supervisor, Arenas & Parks, a new full-time permanent position reporting to the Manager of Community Services; 4. Direct the CAO/Clerk to draft job descriptions for part- time casual arena operators; 5. Direct the CAO/Clerk to draft a job description for Accounts Receivable/Customer Service Coordinator, a new full-time permanent position to replace the vacant Corporate Services Assistant position; 6. Direct the Treasurer/Deputy CAO to prepare a draft supplemental tax-supported operating budget for arena operations being assumed by the Township; 7. Direct the Treasurer/Deputy CAO to prepare an amendment to the user fees by-law to reflect the existing ice rental fees previously charged by the operating authorities for each arena; 8. Direct the CAO/Clerk to provide 30 days written notice of termination of the existing leases with the Beachburg Recreation Association and Westmeath & District Recreation Association; 9. Direct the CAO/Clerk to prepare a draft 10-year lease for the continued operation of the hall at the Westmeath Ar

That Community Services Committee recommend Council of the Township of Whitewater Region approve the re- allocation of existing funds approved for lifeguard staffing to reimburse summer swim lessons offered by neighbouring municipalities: • City of Pembroke – Non-resident Fee of $43.00 • Township of Bonnechere Valley – Session Fee of $45.00.

That Community Services Committee recommend Council of the Township of Whitewater Region approve a request by Valley Gospel Chapel for the use of the Cobden Veterans Memorial Park from July 29 to August 7, 2017 for their annual Gospel Tent Meeting.

That Community Services Committee receive this item for information purposes.

That Community Services Committee recommend Council of the Township of Whitewater Region enact a by-law to authorize the Mayor and CAO/Clerk to enter into the Healthy Kids Community Challenge - Choose to Boost Veggies and Fruit Partnership Agreement.

That Economic Development Committee recommend Council of the Township of Whitewater Region Council: 1. Approve proceeding with Phase One of the Community Improvement Plan process including consultation with Township residents and businesses; and 2. Enact a by-law to designate the Township of Whitewater Region’s villages and hamlets, as shown in the County of Renfrew Official Plan, as the Community Improvement Project Area – Phase One.

That Economic Development Committee recommend Council of the Township of Whitewater Region approve proceeding Regular Council Minutes June 21, 2017 Page 5 of 12 with the First Impressions Community Exchange through the Ontario Ministry of Agriculture, Food and Rural Affairs.

That Roads, Property & Protection Committee recommend Council of the Township of Whitewater Region enact a by- law to award Tender 2017-06 Gravel Crushing to G.P. Splinter Forest Products Ltd. at a total cost of $117,634.60 (after HST rebate) and authorize the Mayor and CAO/Clerk to enter into the necessary agreement.

That Roads, Property & Protection Committee recommend Council of the Township of Whitewater Region enact a by- law to award Tender 2017-05 HL4 Patching to H & H Construction Inc. at a cost of $13,310.22 (after HST rebate) and authorize the Mayor and CAO/Clerk to enter into the necessary agreement.

That Roads, Protection and Property Committee recommend Council of the Township of Whitewater Region approve the award of Tender 2017-04 Sidewalk Machine to FST Canada Inc. o/a Joe Johnson Equipment BID ‘B’ at a cost of $155,529.07.

Be it resolved that By-law 17-06-965, being a by-law to award the contract for detailed design & engineering services for the reconstruction of John Street, Truelove Street and Crawford Street to Jp2g Consultants Inc., be taken as read and passed.

Be it resolved that, By-law 17-06-966, being a by-law to establish an Outstanding Youth Bursary Policy, be taken as read and passed.

Be it resolved that, By-law 17-06-968, being a by-law to award Tender 2017-05 HL4 Patching to H & H Construction Inc., be taken as read and passed.

Be it resolved that By-law 17-06-969, being a by-law to authorize a Memorandum of Understanding concerning the construction and maintenance of a monument in Cobden Veterans Memorial Park, be taken as read and passed.

Be it resolved that By-law 17-06-970, being a by-law to the dissolution of the Cobden & District Recreation Association, be taken as read and passed.

Regular Council Minutes June 21, 2017 Page 8 of 12 That Council of the Township of Whitewater Region direct the CAO/Clerk to issue a Request for Proposals for the preparation of a Recreation Master Plan in 2017.

That Council of the Township of Whitewater Region: 1. Approve that effective 2017-2018 arena operations be undertaken inhouse by the Township of Whitewater Region; 2. Approve that public information centres be held on Saturday, June 24, 2017 in Westmeath, Beachburg and Cobden to inform the public on the changes; 3. Direct the CAO/Clerk to draft a job description for Supervisor, Arenas & Parks, a new full-time permanent position reporting to the Manager of Community Services; 4. Direct the CAO/Clerk to draft job descriptions for part- time casual arena operators; 5. Direct the CAO/Clerk to draft a job description for Accounts Receivable/Customer Service Coordinator, a new full-time permanent position to replace the vacant Corporate Services Assistant position; 6. Direct the Treasurer/Deputy CAO to prepare a draft supplemental tax-supported operating budget for arena operations being assumed by the Township; 7. Direct the Treasurer/Deputy CAO to prepare an amendment to the user fees by-law to reflect the existing ice rental fees previously charged by the operating authorities for each arena; 8. Direct the CAO/Clerk to provide 30 days written notice of termination of the existing leases with the Beachburg Recreation Association and Westmeath & District Recreation Association; 9. Direct the CAO/Clerk to prepare a draft 10-year lease for the continued operation of the hall at the Westmeath Arena by the Westmeath & District Recreation Association; 10. Direct the CAO/Clerk to draft

That Council of the Township of Whitewater Region approve the re-allocation of existing funds approved for lifeguard staffing to reimburse summer swim lessons offered by neighbouring municipalities: • City of Pembroke – Non-resident Fee of $43.00 • Township of Bonnechere Valley – Session Fee of $45.00.

That Council of the Township of Whitewater Region approve proceeding with Phase One of the Community Improvement Plan process including consultation with Township residents and businesses.

That Council of the Township of Whitewater Region approve the award of Tender 2017-04 Sidewalk Machine to FST Canada Inc. o/a Joe Johnson Equipment BID ‘B’ at a cost of $155,529.07.

That Council of the Township of Whitewater Region approve the regular Council minutes of June 7, 2017.

That Council of the Township of Whitewater Region approve the Closed Session minutes of June 7, 2017, understanding that they remain confidential.

That Council of the Township of Whitewater Region approve a hole sponsorship of $100 and a few golf shirts toward the Royal Canadian Legion Golf Tournament occurring on September 16, 2017.

That Council of the Township of Whitewater Region move into closed session at 7:16 p.m. to discuss one human resources matter pertaining to the CAO/Clerk's Probationary Period (labour relations or employee negotiations) with the CAO/Clerk remaining in the room.

Be it resolved that By-law 17-06-971, being a by-law to confirm the proceedings of June 21, 2017, be taken as read and passed.