Regular Council

That the Community Services Committee recommend Council of the Township of Whitewater Region enact a by-law to authorize the entertainment contract between The Feldman Agency and the Township of Whitewater Region in the amount of $25,000 plus HST for the Whitewater Streetstrut headliner, The Headstones.

Regular Council Minutes May 24, 2017 Page 2 of 12 That Community Services Committee recommend Council of the Township of Whitewater Region support the application for a cost sharing grant though the Ontario Heritage Trust to help fund a provincial plaque to be located at the historic site of the McDonald Burial Ground.

That Community Services Committee direct staff to report back at the June 7, 2017 meeting on any measures required to insure the installation of the play structure at Veterans Memorial Park in Cobden by July 1, 2017.

That Corporate Services Committee receive this report for information purposes.

That the Environmental Services Committee recommend Council of the Township of Whitewater Region approve the status report from Jp2g Consultant Inc. for the Cobden Waste Water Treatment Plant Upgrades.

That Roads, Property & Protection Committee recommend Council of the Township of Whitewater Region approve sidewalk reconstruction work in Westmeath, in coordination with road reconstruction work to be undertaken by the Regular Council Minutes May 24, 2017 Page 4 of 12 County of Renfrew, at a cost of $25,250.00 to be funded from the Roads Reserve.

That Roads, Property & Protection Committee recommend Council of the Township of Whitewater Region enact a by- law to award the tender for Double Surface Treatment 2017 to Greenwood Paving for $230,576.50 (inclusive of HST) and to authorize the Mayor or Reeve and CAO/Clerk to enter into the necessary agreement.

That Roads, Property & Protection Committee recommend Council of the Township of Whitewater Region: 1. Enact a by-law to award the tender for Road Rehabilitation – Snake River Line to B.R. Fulton Construction for $322,050 (inclusive of HST) and to authorize the Mayor or Reeve and CAO/Clerk to enter into the necessary agreement; and 2. Defer the Turcotte Road project and re-assign funding in the amount of $90,000 to the Snake River Line Project; and 3. Approve the allocation of an additional $73,050 from the Roads Reserve to the Snake River Line Project.

Be it resolved that By-law 17-05-949, being a by-law to adopt the 2017 User-Pay Budget (Operating and Capital), be taken as read and passed.

Be it resolved that By-law 17-05-950, being a by-law to set water and sewer service rates for 2017, be taken as read and passed.

Be it resolved that By-law 17-05-951, being a by-law to appoint a Deputy Treasurer, be taken as read and passed.

Be it resolved that By-law 17-05-952, being a by-law to appoint a Community Emergency Management Coordinator and Alternates for the Township of Whitewater Region, be taken as read and passed.

Be it resolved that By-law 17-05-953, being aby-lawto appoint Lottery Licensing Officers, be taken as read and passed.

Be it resolved that By-law 17-05-954, being a by-law to award the tender for Double Surface Treatment 2017 Projects to Greenwood Paving, be taken as read and passed.

Be it resolved that By-law 17-05-955, being a by-law to award the tender for the rehabilitation of Snake River Line to B.R. Fulton Construction, be taken as read and passed.

Regular Council Minutes May 24, 2017 Page 7 of 12 Be it resolved that By-law 17-05-956, being a by-law to award the tender for the rehabilitation of parts of Cedar Haven, Westross and Hydro Bay roads to R.G.T. Clouthier, be taken as read and passed.

Be it resolved that By-law 17-05-957, being a by-law to execute an entertainment contract for the 2017 Whitewater Streetstrut, be taken as read and passed.

That Council of the Township of Whitewater Region approve the First Quarter 2017 Administration Report.

That Council of the Township of Whitewater Region approve the Debris Management Plan, including the waiving of Tipping Fees at the landfill for those residents who have been impacted by flooding.

That Council of the Township of Whitewater Region approve sidewalk reconstruction work in Westmeath, in coordination with road reconstruction work to be undertaken by the Regular Council Minutes May 24, 2017 Page 8 of 12 County of Renfrew, at a cost of $25,250.00 to be funded from the Roads Reserve.

That Council of the Township of Whitewater Region: 1. Defer the Turcotte Road project and re-assign funding in the amount of $90,000 to the Snake River Line project; 2. Approve the allocation of an additional $73,050 from the Roads Reserve to the Snake River Line project; 3. Defer the Kohlsmith Road project and re-assign funding in the amount of $38,000 to the Cedar Haven/Westross/Hydro Bay project;and 4. Approve the allocation of an additional $115,139 from the Gas Tax Reserve to the Cedar Haven/Westross/Hydro Bay project.

Whereas, the Township of Whitewater Region supports the efforts and work of the Muskrat Watershed Council; and Whereas, the Muskrat Watershed Council is planning a public education and fundraising event on June 17, 2017 with Sarah Hall swimming the 16 kilometre length of the lake; Regular Council Minutes May 24, 2017 Page 9 of 12 Therefore be it resolved that Council of the Township of Whitewater Region declare the June 17, 2017 Swim Your Lake Event to be a municipal event for the purposes of insurance for activities occurring on township property.

That Council of the Township of Whitewater Region approve the regular Council Minutes of May 3, 2017.

That Council of the Township of Whitewater Region approve that a rock be engraved with the Township's name for the County's 150 Time Capsule project.

That Council of the Township of Whitewater Region move into closed session at 7:52 p.m. with the CAO/Clerk and Treasurer/Deputy CAO remaining in the room to discuss: • a Property Standards Matter (the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose) - with the CBO/Manager of Building & Property joining the meeting; and, • Human Resources Matters (labour relations or employee negotiations).

Be it resolved that By-law 17-05-958, being a by-law to confirm the proceedings of May 24, 2017, be taken as read and passed.